Diesel Engine Service Sp. z o.o. (referred to as “DES”, “DES Marine Engineering”) recognizes and respects the rights and privacy of individuals. This includes our applicants, current and former employees, suppliers and clients.
This document explains what we do with your personal data, whether we are considering your application for employment, continuing our relationship with you, providing you with a service, receiving a service from you, or if you are visiting our premises or our website.
It describes how we collect, handle, and process your personal data, and how, in doing so, we comply with our legal obligations. We consider privacy to be important and we are committed to protecting and safeguarding your data privacy rights. The use of the word “processing” in this Policy is intended to include such actions as collecting, handling, using, storing and protecting your personal data.
This Policy applies to the personal data of Data Subjects such as yourself, our employees, clients, visitors, suppliers of goods and services, website users, and others whom we may contact during the course of our operation.
This Policy is written to comply with the applicable data protection legislation which includes, but is not limited to, the European Union General Data Protection Regulation (GDPR).
The company responsible for your personal Data (Data Controller)
Name: Diesel Engine Service Sp. z o.o.
Phone: +48 91 3500291
Address: Wakacyjna 47, 71-783 Szczecin
Data Protection Coordinator
Name: Mr Adam Wiszowaty
Phone: +48 91 3500291
Address: Kolumba 60a, 70-035 Szczecin
How do we use data?
We may process personal data as part of our services. Such processing may include, but is not limited to, employment contracts, coordinating services, risk management, claims handling, document processing, marketing and sales.
What personal data do we collect?
In order to consider you for employment, or employ you, we need to process certain information about you. We only ask for or collect details that help us provide what is required as part of your application process or employment. For example, we need information such as your name, age, contact details, education details, employment history, emergency contacts, next of kin, immigration status, passport copies, overalls size, bank account details and other relevant information required for the purposes of your employment or that you may choose to share with us. Where appropriate, and in accordance with local laws and requirements, we may also collect information of a more sensitive nature, such as information related to your health, or details of any criminal convictions.
To enable our employees to conduct our business, they have been provided with access to one another’s contact information including name, position, telephone number, address, work e-mail address.
To enable us to communicate with you and to ensure that we can offer and provide our services, we need to have certain details of yours or details of individual contacts at your organization (such as their names, telephone numbers and e-mail addresses).
We ensure that our marketing communications to you are relevant and timely.
We collect a limited amount of data in order to improve your experience when using our website.
This includes information such as the frequency with which you access our website, and the times that our website is most popular.
Suppliers of goods and services
We collect a small amount of information from our Suppliers to ensure that operations work properly. We need contact details of relevant individuals at your organization so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us).
As part of due diligence and in order to protect the vital interests of our Data Subjects, we will under certain circumstances collect emergency contact details.
When visiting our premises, we collect the necessary personal data required for security and notification purposes. For security purposes, we can also operate a Closed-Circuit Television system (CCTV). The CCTV cameras only operate in common areas of our premises and can be positioned so as not to intrude on privacy. The footage is kept for no longer than a month and access is strictly regulated.
The legal bases we use for lawful processing
In order to conduct business and fulfil our legal, regulatory, and contractual obligations, we need to perform legitimate and fundamental processing activities. These are:
- Establishing contracts
- Maintaining contracts
- Provision of all contracted services
- Invoicing: remittance, payments, and collections
- Non-promotional communications
- Marketing and other promotional communications
- Response to Subject Requests
- Performance measurement
- IT and telecommunication support services
- Legal and regulatory obligations
- Responding to enquiries, requests, and complaints
- Employment processing
- Training and certifications
- Emergency communications
- Interacting with other organizations, industry groups, and professional associations
Who will access or receive the data?
We need to share the personal information we process with individuals themselves and also with other organizations. The list below contains a description of the types of organizations with which we may need to share some of the personal information we process.
- Agents and brokers
- Business associates and advisers
- Central and local government
- Claimants, beneficiaries, assignees, and payees
- Claims investigators
- Complainants, and enquirers
- Courts and tribunals
- Current, past, and prospective employers
- Education and examining bodies
- Employment and recruitment agencies
- Family, associates, and representatives of the person whose personal data we are processing
- Financial organizations and advisers
- Healthcare professionals, social and welfare organizations
- Law enforcement and prosecuting authorities
- Ombudsman and other regulatory authorities
- Other affiliated companies
- Professional advisers
- Suppliers and services providers
- Survey and research organizations
- Unions, trade associations, professional bodies, and employer associations
The countries where data will be stored, processed and/or transferred
Your personal data we collect may be stored and processed in the EU or any other country in which we or associated third parties maintain business. In case we need to transfer your personal data, we will take all reasonable measures to safeguard the transfer of your personal data to third parties in a manner that complies with the applicable data protection laws.
Transferring personal data outside the EU
In certain situations, we might transfer your personal data outside of the EU. It can happen only if below legal conditions are fulfilled:
- You explicitly consented to such transfer and we appropriately informed you of risks associated with it.
- The transfer is necessary for:
a) the performance of the contract between us, or
b) the performance of other contract in your interest
- We need to safeguard yours or other persons vital interests, when you are physically incapable of giving consent (e.g. on the sea-going vessel during the voyage)
How long will the data be retained?
Retention of specific records may be necessary for one or more of the following reasons:
Where we collect personal data for which we subsequently have no use for any business purpose we will then review and may destroy such personal data at our discretion.
The right to withdraw consent
In situations where we request and receive your consent to perform processing, we are also obliged to stop such processing if you decide to withdraw your consent. Withdrawing consent is as straightforward as giving consent. Withdrawing consent cannot be back-dated so it has no effect on processing already performed during the period of consent.
The right to access, change, delete, restrict, object, request a copy
Under certain circumstances you have rights regarding your personal data. These are:
- Access to a copy of your personal data
- Object to processing that you object to
- Stop receiving direct marketing material
- Have inaccurate personal data rectified, erased or destroyed
- Lodge a complaint with the relevant data protection authority
- Claim compensation for damages caused by a breach of the GDPR
If you wish to exercise any of these rights, please contact our Data Protection Coordinator directly.
Automated decision making
We do not use automated decision making.
Cookie files policy
“Cookies” are small text files containing IT data stored on the users’ devices that are intended for the use of websites. “Cookies” allow, among others, display websites tailored to individual preferences and, most often, contain the address of a website, the storage time on the user’s device and their own unique identifier.
We use session (temporary) Cookies and permanent Cookies. The session cookies are stored on the user’s device to log out from a website or disable a web browser. On the other hand, “Cookies” are permanently stored for a defined time, which is determined by the parameter contained in the “Cookies”.
We use the information contained in the “Cookies” to, among others, provide access to various types of tools and functionality of a website and to collect general statistical data. This allows us to identify the way users use the website and gives us the possibility to improve its structure and content. We emphasize that the personal data collected using “Cookies” are encrypted in a way that prevents unauthorized access to them. They also prevent personal identification of the user.
In a web browser, you can change the settings for “Cookies” and manually delete them. The specific information about the use of “Cookies” and possible configurations are available in the settings, depending on the type of a web browser.
Detailed information on changing the settings for “Cookies” and their self-removal in the most popular web browsers are available in the help section of the web browser and on the following websites: